backup strategy for small business

Backup strategy for small business


What is your backup strategy?

Ask any small business person and they will tell you that there are never enough hours in the day to get through all the essential tasks of running their business. So, it is hardly surprising that devising and implementing a data backup strategy is constantly pushed to the bottom of their never-ending to-do list.

The cost of paying a third party to devise a backup strategy can be off-putting for small businesses, while the thought of writing one for themselves is intimidating.

The reality is that data loss and downtime cost Australian organisations around $65.5 billion over a 12 month period, according to a recent survey.

The good news is that CloudRecover can tailor a strategy to suit the needs and budgets of small businesses.


But you can also create your own backup strategy following these 6 simple steps.


1)Decide what is right for your business, local data backup, off-site backup or a combination of the two

The first step to create a backup strategy is to decide whether you want to keep your back up data on your premise or store them off-site. There are pros and cons either way, and your decision will be dependent on the type of business you have, your budget and how critical it is for your company to have immediate and always up-to-date access to your data.

On-site backup: In this scenario, you copy your data to one or two external devices, one kept on site and the other in a different location. The benefit is that the data are at your fingertips immediately. It is also simple and relatively inexpensive to implement. Unless additional software has been installed the backup is only done perhaps once or twice daily. Any data entered between the backup and the data loss has to be re-entered.

Off-site backup: This involves sending your data to a to a third-party storage facility, where the data is managed securely. It is called cloud computing as the customer is unaware of where the data is stored and managed. Data is backed up on a continuous basis and is always available. There are 6 advantages of implementing the off-site backup strategy. The problem arises when the connection to the Internet fails.

Hybrid cloud backup: This solution alleviates the problems occurring in the above scenarios. Data is backed up locally as well as off-site.

2) Is it enough to back up your data or should you back up the software as well?

If anything happens to the hardware or the software installed on your computer, you will not be able to read the data until you have re-installed and configured a new server. This might take some time and could disrupt the operation of the company. To safeguard you from such a disaster, you might subscribe to a disaster recovery service, which mirrors the whole hard disk on one or two off-site devices. CloudRecover has many years of experience to offer such a service. In the case of an Internet outage, the data can be recovered from the data centre directly, which is located locally.

3) Answer these critical questions to form the basis of your backup strategy

Consider the following questions and put your answers in writing. The answers will form the basis of your backup strategy.

  • Which data need to be backed up?
  • Where will they be hosted?
  • How often will the data be backed up?
  • Who will be responsible for the security of the backed up data?

4) Which data need to be backed up?

Conduct an intensive audit of all your business data. Remember to not only back up the data of the desktop computers but also the laptops, tablets and smartphones. Also, consider securing any paperwork.

Make a list of the different types of data your business is using in order of importance. For example:

  • Emails
  • Client lists
  • Accounts payable and receivable
  • Finances
  • Leases
  • Contracts

5) Plan your backup strategy

You might use different strategies to back up your data depending on their importance. Create contingency plans for each category. How will you deal with the following scenarios?

  • A natural disaster causes the loss of power and/or disrupts the Internet connectivity.
  • Hardware has been stolen or broken.
  • Malware or ransomware has damaged the software or data on the computer.

In which case do have to employ a backup only strategy, in which scenario do you need a disaster recovery plan.

6) Test your backup and disaster recovery

It is very important for you to make sure your backup and recovery procedures are working. Test them on a regular basis. Verify that the recovered data can be read and restore different types of files.


Drive your data protection strategy from the business needs, not from the technology or product point of view.

CloudRecover has been providing hosting and backup solutions for more than 10 years. The company can tailor a strategy tailored to your needs and budget.